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Name Change in Share Certificate

Complete Guide for Share Certificate Name Change

A share certificate is a legal document proving ownership of shares in a company, containing vital details like the share name, quantity, purchase date, and the company's official seal. While most shares are held electronically today, many investors still hold physical certificates for long-term holdings.

Since the issuance of physical certificates was discontinued on April 1, 2019, these paper documents must eventually be converted to a demat account or sold. Often, shareholders realize that the name on their old certificates no longer matches their current legal documents due to marriage, clerical errors, or legal name changes. This discrepancy can create significant hurdles during the dematerialization process.

Therefore, understanding how to change name in share certificate is essential to ensure your records remain accurate and your assets stay accessible. Following the official name change process allows you to update the company’s register, preventing future legal or financial difficulties.

Quick Summary

Requirement Details
Primary Document Original Share Certificate
Legal Authority gazette notification
Processing Body Registrar and Transfer Agent (RTA)

How to Update Share Certificate Name?

To change name on share certificate, submit a request letter and the original share certificate to the company's Registrar and Transfer Agent (RTA), along with a notarized affidavit of name change, supporting legal documents such as a gazette notification of the name change, and a self-attested copy of your identity proof, such as a PAN or Aadhaar card. The RTA will process the request and issue a new, updated certificate.

Process for Share Certificate Name Correction

  • Documents: First, prepare documents in the new name, such as your PAN card, Aadhaar card, and gazette notification.
  • Affidavit: In many name change cases, an affidavit confirming your name change is also required.
  • Application: Write a name change application on your share certificate to the company's registrar and share transfer agent.
  • Document Submission: Submit documents such as your current share certificate, affidavit, gazette notification, Aadhaar card, and PAN card for the name change application.
  • Share Certificate: After the name change application is verified, you will be issued a new share certificate bearing your new name.

Documents for Name Correction on Share Certificate

Aadhaar Card
PAN Card
Declaration Letter
Gazette Notification
Current Share Certificate

Conclusion

The process of Name Change in share certificate is very easy. It's important to have all the necessary documents ready for the share certificate name correction process, the most important of which is the gazette notification. This is a legal document that serves as proof of your name change once it is published. Correct your name on your share certificate today with the help of the Gazette.

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Frequently Asked Questions

How to change name in share certificate after marriage or for other reasons? +
To initiate a change name on share certificate, you must submit a formal request letter to the company’s Registrar and Share Transfer Agent (RTA) along with the original share certificates and legal proof of the name change.
Is a Gazette Notification mandatory for a name change in share certificate? +
Yes, for major name changes (other than marriage or minor spelling corrections), a Gazette Notification for name change is generally mandatory. It serves as the ultimate legal proof that the person with the old name and the new name is the same individual.
What are the primary documents required for Name Change in share certificate? +
The standard documents include:

• A request letter signed by the shareholder.
• The original share certificates.
• A certified copy of the Gazette notification.
• Attested copy of PAN card and Aadhaar card in the new name.
Can I update my name if I only have a Marriage Certificate and no Gazette Notification? +
In cases of marriage, most companies accept a Registry-issued Marriage Certificate. However, for any other scenario (change of religion, personal preference, etc.), a Gazette Notification is usually required by the RTA.
What is the step-by-step process for a change name on share certificate? +
1. Obtain your legal name change document (Marriage Certificate or Gazette Notification).
2. Apply for a new PAN card with the updated name.
3. Send a request to the company/RTA with the Name Change in share certificate form.
4. Surrender the old physical certificates to receive new ones (or get the change updated in your Demat account).
How long does the process of Name Change in share certificate take? +
Once the company or RTA receives the complete set of documents, including the Gazette Notification for name change, it typically takes 15 to 30 days to process the request and issue updated certificates or confirmation.
Do I need to change my name in my Demat account separately? +
Yes. If you hold shares in electronic form, the how to change name in share certificate process starts with your Depository Participant (DP). Once the DP updates your records (based on your Gazette notification), the change reflects across all shares held in that account.
What happens if there is a small spelling mistake on my certificate? +
For minor typos, a full Gazette Notification might not be needed. Often, a notarized affidavit or a "One and the Same Person" certificate is sufficient, though requirements vary by company.
Can I sell my shares before completing the change name on share certificate process? +
No. Your KYC (PAN and Bank Account) must match the name on your shareholdings. You must complete the Name Change in share certificate process before you can successfully trade or transfer those shares.
Who should I contact if the company refuses to accept my Gazette Notification for name change? +
If the RTA/Company rejects a valid Gazette notification, you can escalate the matter to SEBI through their SCORES portal. However, ensure your signature matches the one in the company's records to avoid rejection.

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Name Change in Share Certificate

Name Change in Share Certificate

February 1, 2025

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Advocate Advice is a dedicated service platform that provides a gazette notification service. We legally handle the entire process of gazette for name change, correction, and gazette for gender change. Step-by-step information on the name change process is available on our site.

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