Share Certificate
Name Change

Gazette notification is required for name change in Share Certificate

Gazette Notification for Name Change in Share Certificate

Ensure legal compliance and secure your investments with an official government gazette.

A share certificate is a document that, when someone buys shares in a company, is issued by the company, which contains the number of shares, the price, the date of purchase, and the individual's details. However, shares are now purchased through digital online platforms. These share certificates were issued before the advent of digital platforms. As everyone knows, shares are purchased for long-term investing. Many people still possess years-old share certificates, which would be worth millions and even crores today. However, many people's names are incorrectly listed on these share certificates, hindering the ability to sell their shares. In this case, the individual must change the name on the share certificate to match the name on their other documents. This process requires a gazette notification for name change in share certificate. This is a legal document that allows for the change of name on a person's share certificate.

What is Gazette Notification for Name Change in Share Certificate?

The Gazette Notification for Name Change in Share Certificate is an official document issued by the Government of India. It is a periodical for publishing official announcements. By publishing the Name Change in Share Certificate in the Gazette, the Gazette confirms that the name change is legally valid.

You must obtain the name change from the company's share transfer agent and submit this Gazette Notification as proof of the new name. The Gazette Notification serves as legal proof for the name change. Based on this, the name change on the share certificate will be made.

Requirement	Legal Validity	Purpose
gazette notification for name change	Government Approved	Update Old Share Certificates

Why is Gazette Required for Name Change in Share Certificate?

A Share Certificate Name Change gazette notification is official proof that a person's name has been legally changed. This is valid everywhere. A name change on your Share Certificate cannot be done without proof. Providing proof of the new name is mandatory. For this, you need a gazette notification to change your name on your Share Certificate.

This name change in Gazette notification also allows you to change your name on other documents, such as your PAN card, passport, voter ID card, share certificate, and others.

Process of Publish Name Change in Gazette Notification

Follow this procedure to get your name change notification published in the Gazette for Share Certificate Name Change.

1. Affidavit

Prepare an affidavit with stamp paper. Your old name and new name must be written.

2. Newspaper

Publish an advertisement about your name change in your state's local newspaper. This acts as a public announcement.

3. Gazette Application

Apply to the Gazette Publications Department to have your name change published. Submit the affidavit, newspaper, and other documents along with it.

4. Share Certificate

Visit the share transfer agent of the company and submit documents like Aadhar card, PAN card, Gazette along with the application for name change on shares.

Documents for the Gazette Notification Process

Certain documents are required to change the name on your share certificate and publish the name change in Gazette notification.

Name Change Affidavit

Local Newspaper Ad

Passport-Size Photo

Identity Proof (DL/PAN/Voter)

Gazette Application Form

CD Drive (Digital Format)

Fee Payment Receipt

Benefits of Gazette Notification for Name Change

✅ Official proof of your name change

✅ Helpful for name change in all documents

✅ Legally recognized throughout India

✅ Lifetime proof of your name change

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⭐ 100% Online Process

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Give official and legal recognition to your new name with a gazette notification for a name change in Share Certificate. Get your gazette notification through our online name change service.

Use the gazette notification to change your name on other documents, such as identity cards, bank and LIC documents, service awards, and educational certificates. The gazette notification is accepted for all government and non-government purposes.

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Frequently Asked Questions

1. How to change name in share certificate after marriage? +

If you have changed your name after marriage, you need to send a formal request to the company’s Registrar and Share Transfer Agent (RTA). You will typically need to provide a self-attested copy of your marriage certificate along with the original share certificates.

2. What is the primary process for name change in share certificate for physical shares? +

For physical shares, you must submit a written application to the company. The process involves sending the share certificate name change request, the original certificates, and legal proof of the name change (like a Gazette notification or Marriage Certificate) to the RTA.

3. Is it possible to do a share name change for shares held in a Demat account? +

Actually, if your shares are in Demat form, you don't change the name on the certificate itself. Instead, you update your name with your Depository Participant (DP). Once the DP updates your records, the share name change is automatically reflected across all your holdings in that account.

4. How to change name on share certificate if there is a spelling error? +

If the error is minor, a simple request letter and a copy of your PAN card or Passport might suffice. However, for significant errors, the company may require an affidavit signed before a Notary Public to process the name change in share certificate.

5. Which documents are mandatory for a share certificate name change? +

While requirements vary slightly by company, the standard documents include:

A formal request letter.
Original share certificates.
Attested copy of the Gazette Notification or Marriage Certificate.
Self-attested PAN card and Aadhaar card.

6. Can I request a share name change online? +

For physical shares, the process usually requires physical submission of the original certificates. However, you can often download the necessary forms from the RTA’s website. For Demat shares, many brokers allow you to initiate the name change through their online portals.

7. How long does the process of name change in share certificate take? +

Once the company or RTA receives your complete documentation, it typically takes 15 to 30 days to process the request and issue a new certificate or an advice of the change.

8. Is there a fee for how to change name on share certificate? +

Generally, companies do not charge a significant fee for updating their records. However, you may have to bear costs for notarizing affidavits, stamp paper, or courier charges for sending the original documents.

9. What happens if I lose my original certificates while applying for a name change? +

If the certificates are lost, the process becomes more complex. You will first need to apply for "Duplicate Share Certificates" by filing an FIR and an indemnity bond before you can proceed with the share name change.

10. Why is it important to complete the share certificate name change promptly? +

It is crucial because discrepancies between your ID proof and the share certificate can lead to the rejection of dividend payments, difficulty in dematerializing the shares, or issues during the sale of the assets.

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