Name Change in Share Certificate

Complete Guide for Share Certificate Name Change

A share certificate is a certificate proving ownership of shares in a company. It contains information such as the name of the share, the number of shares, the date and quantity purchased, and the company’s seal. However, shares are often held electronically in demat accounts. Shares are often purchased for long-term purposes, which is why many people still possess physical share certificates. However, the issuance of physical share certificates has been discontinued as of April 1, 2019. However, individuals can transfer these physical shares to their demat accounts or sell them. However, many people’s name changes on these share certificates are incorrect, or the change in name causes problems with their share certificates. This requires changing the name on the share certificate to avoid any errors. There is a process for share certificate name change so that the information on the shares remains accurate and the individual does not face any difficulties.

How to Update Share Certificate Name ?

To change name on share certificate, submit a request letter and the original share certificate to the company’s Registrar and Transfer Agent (RTA), along with a notarized affidavit of name change, supporting legal documents such as a gazette notification of the name change, and a self-attested copy of your identity proof, such as a PAN or Aadhaar card. The RTA will process the request and issue a new, updated certificate.

Process for Share Certificate Name Correction

Steps for Update Share Certificate Name

Below are the main steps to change the name on a share certificate. These steps may vary slightly depending on your situation (such as marriage, divorce, or a simple name change)

Documents: First, prepare documents in the new name, such as your PAN card, Aadhaar card, and gazette notification.
Affidavit: In many name change cases, an affidavit confirming your name change is also required.
Application: Write a name change application on your share certificate to the company’s registrar and share transfer agent.
Document Submission: Submit documents such as your current share certificate, affidavit, gazette notification, Aadhaar card, and PAN card for the name change application.
Share Certificate: After the name change application is verified, you will be issued a new share certificate bearing your new name.

Documents for Name Correction on Share Certificate

To change the name on a share certificate, you must provide valid proof of your name change and identity.

Aadhaar Card
PAN Card
Declaration Letter
Gazette Notification
Current Share Certificate

Conclusion

The process of Name Change in share certificate is very easy. It’s important to have all the necessary documents ready for the share certificate name correction process, the most important of which is the Gazette Notification. This is a legal document that serves as proof of your name change once it is published. Correct your name on your share certificate today with the help of the Gazette. Contact us for any information related to the Gazette Notification.

People Also Asked

How Do I Change the Name on My Share Certificate?

To change the name on a share certificate, visit the company's Registrar and Transfer Agent (RTA) and submit a request letter, your original share certificate, and legal documents such as a notarized name change gazette notification. You'll also need to provide copies of your PAN card and other identification proof.

How Long Does It Take to Change Names on Share Certificates?

Change of name on a share certificate usually takes 30 to 45 working days, however, it may take longer due to some reasons.

What Documents Are Required for Name Change in a Share Certificate?

To change the name on the share certificate, you will need an Aadhaar card, PAN card, original share certificate, notarized affidavit and proof of name change, such as marriage certificate or gazette notification.

What is a Gazette Notification?

A gazette notification is an official and legal publication. It publishes official announcements and changes. It legally validates the changes made. It is also used to legalize name changes.

Is Gazette Required for Share Certificate Name Change?

Yes, changing the name on a share certificate requires a gazette notification. The process involves drafting an affidavit, getting it published in a newspaper, and then applying for a gazette notification, which serves as the legal proof required to update your name with the share transfer agent.